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Documentation and Record Keeping: Establishment, Maintenance, and Availability of Records Related to Food Safety

Instructor: John Ryan
Product ID: 702315
  • Duration: 60 Min

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This webinar on documentation and record keeping related to food safety will cover FDA requirements regarding establishment and maintenance of records related to food safety help you make sure you fulfill the FDA's expectations.

Why Should You Attend:

Food manufacturers, processors, packers, distributors, handlers, transporters and importers need to become aware of and begin implementation of new food safety record keeping requirements. While the FDA may not have yet clearly stated and established food traceability requirements, they have clearly established record keeping and documentation requirements that allow them to require traceability of all food handling processes and transportation. By citing customs and border protection needs under homeland security needs, the FDA is now empowered to require and inspect food handling and safety documentation for virtually all phases of food production. In order to prove that you are working to prevent food safety problems and outbreaks, you had better have a sophisticated and well managed documentation system. Failure to do so can cost you $244 per hour in federal inspection costs and will cause shipments to stop in their tracks.

This webinar will cover what is required and will help you make sure you fulfill the FDA's expectations. We will discuss requirements that the FDA might establish regarding establishment and maintenance of records by persons (excluding farms and restaurants) who manufacture, process, pack, transport, distribute, receive, hold, or import food. The records that are required to be kept by these regulations are those needed by FDA for inspection to allow FDA to identify the immediate previous sources and immediate subsequent recipients of food.

Areas Covered in the Seminar:

  • Establishing a documentation system:  Policy, Procedures, Records
  • Using required audit checksheets to develop record trails
  • Check sheets, records, sign-in sheets
  • Food Safety documentation (Forms)
  • Organic farm documentation (Paper and Electronic Forms)
  • Carrier (bin, tractor trailer, truck, rail, air) documentation systems
  • Real-Time Electronic data systems
  • Span of the law:  Articles used for food or drink by man or animals

Who Will Benefit:

  • Personnel required to establish and maintain food safety documents
  • Auditors and inspection personnel
  • Food Safety Specialists
  • Food handling managers
  • Any article used for food or drink by man or animals
  • Any personnel involved in the development and implementation of procedures related to food safety and food quality
  • Food processing, handling, packaging, transporting personnel

Instructor Profile:

Dr. John Ryan, was the Administrator for the Hawaii State Department of Agriculture's Quality Assurance Division and a co-chair of the newly formed FDA/CDC  food protection information technology team.  He has spent over 25 years implementing high technology quality control systems for international corporations and is currently implementing Hawaii's RFID traceability and State Food Safety Certification system.  Dr. Ryan specializes in closed-loop quality control systems employing real-time traceability, sensor measurement devices and process controls.  He has recently implemented the country's first farm-distribution-retail RFID pilot system tracking produce through the food supply chain.

Topic Background:

The new Food Safety Modernization Act: The FDA can now access records if FDA believes that there is a reasonable probability that the use of or exposure to an article of food, and any other article of food that FDA reasonably believes is likely to be adulterated. Each person (excluding farms and restaurants) who manufactures, processes, packs, distributes, receives, holds, transportsor imports food shall permit such FDA officer or employee to have access to and copy all records relating to such article and any other article of food that FDA reasonably believes is likely to be adulterated. The FDA shall have access to the records that are needed to assist them in determining whether there is a reasonable probability that the use of or exposure to the food will cause serious adverse health consequences or death to humans or animals. The FDA may establish requirements regarding establishment and maintenance, for not longer than 2 years, of records by persons (excluding farms and restaurants) who manufacture, process, pack, transport, distribute, receive, hold, or import food. The records that are required to be kept by these regulations are those needed by FDA for inspection to allow FDA to identify the immediate previous sources and immediate subsequent recipients of food.

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