Travel Pay, Travel Expenses & Employer Liability - Best Practices to Comply with Federal Regulations

Instructor: Miles Hutchinson
Product ID: 706546
  • Duration: 90 Min
Learn when and how you must compensate employees for travel time. Ensure you comply with the requirements under the Portal Act. Get an update on IRS travel expense documentation requirements. Learn about employer liability for accidents of traveling employees. Clearly define when employee meals are 100% deductible and when they are only 50% deductible. Understand the limitations when personal and business travel and entertainment are mixed. Ensure your records will stand the scrutiny of a compensation or tax audit.
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Why Should You Attend:

What are the rules regarding when an employee must be compensated for time and expenses incurred while traveling on company business? They are so complex and confusing! Issues include employee use of his or her own vehicle, use of company owned vehicles, proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer’s travel & entertainment policy.

Experienced CGMA and businessman Miles Hutchinson will review the law regarding travel compensation and travel & expense reimbursement. He will provide practical guidance for reducing wage and hour claims and IRS scrutiny.

Areas Covered in the Webinar:

  • How does employee exempt or non-exempt status under the FLSA affect travel compensation?
  • The Fair Labor Standards Act & Portal Act requirements regarding travel pay
  • What is the appropriate rate of travel pay
  • When must commuting expenses be reimbursed
  • When is travel between assignments compensable?
  • Reimbursement and compensation rules for extended assignments at temporary locations
  • Specific rules for overnight travel
  • Travel, entertainment, gift & car expense reimbursements
  • Accountable Vs non-accountable plan payments
  • The travel advance trap and how to avoid it
  • Employer policy manual—communicating travel policies
  • Employer’s liability to employees and third parties for damages arising from company travel

Who Will Benefit:

  • Financial Officers
  • Financial Analysts
  • Controllers
  • CFOs
  • Risk Officers
  • Payroll Managers
  • Staff with roles and responsibilities in payroll and expense reimbursement
Instructor Profile:
Miles Hutchinson

Miles Hutchinson
President, Sales Tax Advisors Inc

Miles Hutchinson is a CGMA and experienced businessman. He has been an auditor with PriceWaterhouseCoopers and the Chief Financial Officer of a $1 billion real estate development company. Miles is a professional speaker and consultant who has presented over 2,500 seminars and training sessions on a myriad of business and financial topics, like financial analysis and modeling, accounting, strategic planning, and compliance with the Sarbanes-Oxley Act. He is recognized as an expert in payroll and sales & use tax as well as financial modeling & analysis, business strategy and communications.

He is the author of several useful accounting and tax tools available at www.soxpolicies.com and www.salestaxadvisors.com. His clients include, Abbott Labs, Bank of America, Boston Scientific, CBS, Citicorp, Corning, the FBI, the FDA, the Federal Reserve, GE, Pfizer, Siemens, U.S. Marine Corps, and the U.S. Army. Please visit his web sites to see how you can further benefit from his expertise.

Topic Background:

Financial analysis is an area of opportunity and risk. Analysis should incorporate tests of sensitivity to changes in key variables using the most advanced tools available. Typical financial models do not effectively utilize these tools. This exposes the analyst to blind spots in their analysis. Analysts should obtain and become proficient with the more sophisticated “what if” analysis tools of the trade.

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