How to Handle the Taxation When Feeding, Housing and Educating Your Employees

Why Should You Attend:

Complying with the Internal Revenue Tax Code requirements and federal regulations for fringe benefits that fall into the categories of relocation, meals, lodging and educational assistance can be complicated. The taxation and reporting of these fringe benefits offered by many companies today are major components of a payroll department’s responsibilities. And with the IRS looking for consistency of treatment—you can’t afford to make a mistake.

As a payroll professional you must be able to answer below questions:

• When relocation is taxable and when it is not, when it is reportable and when it is not?
• When providing meals onsite if the cost of those meals must be considered wages or is it “tax free?”
• If the employee pays for the meal does that affect the taxation?
• If the employer provides lodging for some of its employees is that considered wages in all cases or does payroll need to determine if the benefit falls into the category of “non-taxable?”
• What about educational assistance? Is that still taxable only above a certain dollar amount or did Congress change the rules on it again?

All fringe benefits must be handled correctly but when it comes to benefits that feed, house and educate your employees the taxation rules can sometimes be tricky. However, by correctly taxing these types of benefits, the payroll department can minimize the chance for penalties and interest to be levied against your company or for triggering larger and more intrusive governmental audits.

Areas Covered in the Webinar:

• The taxation pitfalls of company relocation and how to avoid them
• When can an employer pay for relocation
• What must be taxed when relocating an employee and what must only be reported
• On-site lodging taxation and reporting
• Taxing lodging for executives such as vacation condos
• Providing meals for employees—is it taxable or not?
• Are the rules different for on-site cafeterias
• What if the employee pays for the meal—does that affect taxation
• What to do with occasional meals
• Educational assistance programs and taxation

Who Will Benefit:

• Payroll professionals
• Human Resources
• Accounting Personnel
• Business Owners
• Lawmakers
• Attorneys
• Tax Professional

Vicki M. Lambert
Payroll Authority and Instructor, The Payroll Advisor

Vicki M. Lambert, CPP, is president and academic director of The Payroll Advisor™ a firm specializing in training payroll professionals. With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.

Ms. Lambert has lectured extensively on payroll administration and compliance issues for clients that have included Automatic Data Processing, CCH Incorporated, Ceridian Employer Services, and The Employer Group. Ms. Lambert has also served as a consultant and in-house trainer for businesses such as Sun Microsystems, Paychex, Fox Studios, Disney, County of Riverside, and City of Hesperia.

Ms. Lambert is an adjunct faculty member at Brandman University in Southern California. She is the creator of and the instructor for the Practical Payroll Online program offered through the School of Extended Education. Ms. Lambert currently produces and presents audio seminars and webcasts for clients and business groups throughout the country.

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