How to Evaluate Payroll Provider Vendors and Minimize Implementation Nightmares

Why Should You Attend:

All companies with 50 or more employees must ensure compliance with federal, state and local regulations. It is difficult to navigate the employment law reporting and regulations and stay in compliance. Identifying an efficient process will provide companies with the strategies they need to navigate and manage and implementation and transition system.

Many small and large businesses must decide to select payroll providers for many reasons. From upgrading from a manual payroll system to ensuring they follow many current and new reporting regulations. There are consistent processes, implementation concerns, technology glitches and integration pitfalls that if you are not prepared, you can regret the decision to consider upgrading your technology for payroll. Unfortunately, not upgrading is more problematic than keeping a manual or archaic system.

For companies upgrading their payroll system, this webinar will provide the tips necessary to ensure the payroll vendor can do the services they offer. Many times, overzealous sales people over promise and under deliver when they meet with companies. This can create havoc in a company. It impacts time, productivity, team morale and the ability to meet the regulations timeline.

This webinar will also provide tips that can be used for the evaluation of different system vendors.

Areas Covered in the Webinar:

• How to identify the best payroll vendors to include in your evaluation
• Identify the best evaluation process for your company
• Identify the key points that will determine if the payroll vendor can meet your expectations
• Select at least three vendors to ensure an apple to apple comparison
• Identify the best companies who can meet the needs of your company
• Invite the vendors selected to provide a presentation and demo for the company Leadership Team
• Identify the vendor selected and have them provide an actual contract of services and review the contract to ensure it meets the company’s needs
• Have the selected vendor provide an overview of the payroll system for employees in the launching of the selected system
• Ensure training for managers on the system to provide management and employee support
• Upload all pertinent documents, processes, manual and guides to the company Intranet
• Tips and resources to assist in the transition and implementation process

Who Will Benefit:

• Business Owners
• Public and Private Employers
• HR Professionals
• Compliance Professionals
• Small and Large Business Owners
• Payroll Professionals
• Office Managers with HR and/or Payroll Responsibilities
• Personnel in State Wide Private and Public Companies
• Federal Contractors
• Anyone interested in learning about the vendor management

Margie Pacheco Faulk
Sr HR Consultant, HR Compliance Solutions

Margie Faulk, PHR, SHRM-CP is a senior level human resources professional with over 14 years of HR management and compliance experience. A former Compliance Officer for a defense contracting technologies firm with a military base in Hawaii, Margie has worked as an HR and Compliance advisor for major corporations and small businesses in the following industries: Non-profit, construction, defense contracting and federal government, hospitality, military simulation, engineering, technologies, banking, homebuilding, hospitality, retail, real estate, criminal justice, legal system, commercial property management facilities operations and volunteer management. Margie is bilingual (Spanish) fluent and Bi-cultural.

Margie’s role as an HR senior professional and compliance guru is to be a liaison to small and mid-size businesses executive management as well as a support system for HR personnel on all human capital issues affecting the company’s strategic objectives. She has strong knowledge in workplace compliance and monitoring employment regulations.

Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from Society for Human Resources Management. Margie has completed the Certified Compliance and Ethics Professional training and is a member of the Society of Corporate Compliance & Ethics (SCCE).

Topic Background:

Here are key reasons to have a payroll system:

• Ensuring reporting guidelines and regulations for the Affordable Care Act (ACA) for employees with 50 or more employees (or for employees nearing 50)
• Tracking exempt and non-exempt employees to ensure they are identified appropriately
• Ensuring employees are classified appropriately for Internal Revenue Service (ACA)
• Tracking employees for Affirmative Action Plans reporting
• Tracking employees for Equal Employee Opportunities (EEO) reporting
• Reporting on employees participating in benefit programs (401K, Medical, Dental, Vision, Flexible Spending Accounts and voluntary benefits)
• Reporting on company headcount, new hire, termination, Family Medical Leave Act (FMLA), short term disability (STD) and other employee data
• Compensation data to track employee pay, bonuses, merit increases and potential pay equity regulations.

As you can see, there are many compelling reasons to have a robust payroll system. If not for federal, state and local compliance, certainly to track employee data and activities to ensure accurate data collection.

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